Location: Johannesburg (NB* candidate must be JHB based)
Duration: 6 Months
Remuneration: To be discussed
Role Overview:
We are seeking a highly organized, professional, and proactive Receptionist & Office Manager to be the face and backbone of our office operations. This role combines front-desk responsibilities with broader office management duties, ensuring smooth day-to-day administrative operations while delivering a welcoming and professional experience to clients, partners, and staff. The ideal candidate is personable, detail-oriented, and confident managing multiple responsibilities in a dynamic work environment.
Position Responsibilities:
- Greet and welcome visitors in a professional and friendly manner
- Manage incoming calls, emails, and correspondence
- Direct inquiries to the appropriate team members
- Manage meeting room bookings and ensure spaces are prepared
- Handle courier deliveries and outgoing package
- Oversee day-to-day office operation
- Manage office supplies, stock control, and vendor relationships
- Coordinate maintenance, repairs, and service providers
- Support onboarding logistics for new employees (workspace setup, access, equipment coordination)
- Maintain filing systems (digital and physical)
- Assist with scheduling internal meetings and company events
- Support basic finance administration (invoices, purchase orders, petty cash, etc., if applicable)
Requirements:
- 2 – 4 years’ experience in a reception, administrative, or office management role
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Professional appearance and demeanor
- Proficiency in Microsoft Office / Google Workspace
- Strong problem-solving skills and attention to detail
- Ability to work independently and take initiative
Key Competencies:
- Professional and client-focused
- Reliable and punctual
- High level of discretion and confidentiality
- Strong time management
- Adaptable and solutions-oriented